What the $299 audit looks like

Below is an excerpt of an actual deliverable, built from sample data (a fictional brand, realistic deduction patterns). Your audit covers every winnable deduction group in your export.

1 · Recovery inventory (excerpt)

Priority	Code	Deductions	Amount	Est. win odds	Deadline risk	Action
1	25 — No merchandise received	2	$7,864	High (~60%)	🟢 8+ months left	Dispute — POD attached shows DC receipt
2	22 — Billed not shipped	4	$8,928	High (~60%)	🟢 7+ months left	Mass-dispute batch (APDP supports it for code 22)
3	99 — OTIF fine	1	$2,400	Low (~15%)	🔴 12 days left	Dispute only if carrier confirmation shows on-time arrival
4	94 — Returned defective	1	$689	Medium (~35%)	🟢	Check against code 59 allowance — likely double-dip
—	59 — Defective allowance	1	$842	—	—	Skip: contractual. Verify rate matches agreement.

2 · Dispute-ready packet (1 of 20 — code 22 example)

Packet #2 — Code 22, Invoice INV-10467, $2,310.00

File in: Retail Link → APDP → Create Dispute → claim search by claim number

Evidence checklist

☐ Signed BOL for load #L-2231 (carrier: estes) — you have this in your 3PL portal; must show 84 cartons
☐ Carrier-signed POD — request from carrier if missing; Walmart rejects carrier-generated reports, needs the signed copy
☐ Invoice INV-10467 PDF
☐ Packing list showing item-level quantities

Drafted dispute narrative (paste into APDP)

"This deduction claims 12 cartons billed were not shipped on PO-88367 / Invoice INV-10467. The attached carrier-signed BOL for load L-2231 documents 84/84 cartons picked up sealed, and the signed POD confirms delivery of the full count to DC 6094 on 2026-05-26 with no shortage notation. Invoice quantity matches the PO and the ASN. We request reversal of the full deduction of $2,310.00."

Every packet includes: dispute type selection, freight fields to enter, attachment order, and what to answer if Walmart returns a "Supplier Action" request (7-day response window).

3 · Deadline calendar

Any chargeback-type items get flagged with days remaining (15–30 day windows). Shortage codes get their 12-month clocks tracked from invoice date.

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